ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL

Tuesday, August 23, 2022 at 6:00 P.m. - 11:00 P.m.

Hybrid City Council Chamber/Virtual Zoom Meeting

215 East Branch Street, Arroyo Grande

Council Members Present:

• Mayor Ray Russom, 
• Mayor Pro Tem George, 
• Council Member Barneich, 
• Council Member Paulding, 
• and Council Member Storton

Staff Present:

• City Clerk Jessica Matson, 
• City Attorney Timothy Carmel, 
• City Manager Whitney McDonald, 
• Assistant City Manager/Public Works Director Bill Robeson, 
• and Administrative Services Director Nicole Valentine

Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. 

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1.

CALL TO ORDER

Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 

2.

ROLL CALL

Deputy City Clerk Lansburgh took roll call.

3.

MOMENT OF REFLECTION

4.

FLAG SALUTE

Members of Camp Fire Central Coast - Trail Lighters led the flag salute. 

5.

AGENDA REVIEW

5.a

Closed Session Announcements

None.

5.b

Ordinances read in title only

None.

6.

SPECIAL PRESENTATIONS

6.a

Update Regarding Countywide COVID-19 Efforts

City Manager McDonald provided a brief update on COVID-19 including local statistics.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b

City Manager Communications

City Manager McDonald provided information regarding the Central Coast Blue Project and stated that it had been awarded over $14,000,000 through the Title 16 Grant Funds, and that an inaugural Joint City Council meeting will be held on September 14, 2022 to discuss the project status; the City awarded Community Betterment Grant of $750,00 largely for improvements on Halcyon for safe routes to schools; the successful Village Business Roundtable meeting; and discussed upcoming items for Council consideration.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7.

COMMUNITY COMMENTS AND SUGGESTIONS

Kendra

This is a test comment.

Mayor Ray Russom invited public comment.  Speaking from the public was Kathy McCorry, CEO South County Chambers of Commerce.   No further public comments were received. 

8.

CONSENT AGENDA

Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.  

In response to questions from Council, City Manager McDonald made comments on Item 8.g. 

Mayor Ray Russom invited public comment. Speaking from the public were Jim Guthrie, and Kathy McCorry. No further public comments were received.

• Moved by Council Member Paulding
  Seconded by Mayor Pro Tem George

  Approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action and regarding Item 8.g. for the finalized policy of the TBID Board to come to Council for review at a future council meeting.

  AYES (4)	Mayor Ray Russom, Council Member Paulding, Council Member Storton, and Mayor Pro Tem George
  ABSENT (1)	Council Member Barneich

  Passed (4 to 0)

8.a

Consideration of Cash Disbursement Ratification

• Ratify the attached listing of cash disbursements for the period of July 16 through July 31, 2022.

8.b

Approval of Minutes

• Approve the minutes of the Regular City Council Meeting of August 9, 2022, as submitted.

8.c

Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)

• Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

8.d

Consideration of a Consultant Services Agreement with unCOMPlicated HR to Prepare a Total Compensation Study

• Approve a Consultant Services Agreement with unCOMPlicated HR to prepare a Total Compensation Study.

8.e

Consideration of Award of Construction Contract to Raminha Construction, Inc. for the Oak Park Boulevard Drainage Repairs Project, PW 2020-04

• Award a construction contract to Raminha Construction, Inc. in the amount of $238,679 and authorize the City Manager to approve change orders for 15% of the contract, $35,802, for unanticipated costs during the construction phase of the project (construction contract costs = $238,679 + $35,802 = $274,481).

8.f

Monthly Water Supply and Demand Update

• Receive and file the monthly Water Supply and Demand Report.

8.g

Consideration of Temporary Use Permit 22-003; Authorizing Closure of City Streets and Use of City Property for the 84th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 23-24, 2022; Applicant – Jim Guthrie

• Adopt a Resolution approving Temporary Use Permit 22-003, authorizing closure of City streets and use of City property for the 84^th annual Arroyo Grande Valley Harvest Festival.

9.

PUBLIC HEARINGS

None.

10.

OLD BUSINESS

None.

11.

NEW BUSINESS

11.a

Consideration of Street Selection for the 2022 Pavement Management Program

Assistant City Manager/Public Works Director Robeson introduced the item and Joe Ririe, Pavement Management Consultant, provided a presentation on the item.  Staff responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public was Jim Guthrie. No further public comments were received.

• Moved by Council Member Storton
  Seconded by Council Member Paulding

  Review and approve the recommended treatments and streets for the 2022 Pavement Management Program, including the streets identified in Attachments 1 through 3 of the staff report, and direct staff to work with the City’s design consultant to value engineer proposed treatments and proposals for the streets identified in Attachment 4 of the staff report.

  AYES (4)	Mayor Ray Russom, Council Member Paulding, Council Member Storton, and Mayor Pro Tem George
  ABSENT (1)	Council Member Barneich

  Passed (4 to 0)

12.

CITY COUNCIL REPORTS

The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

12.a

MAYOR RAY RUSSOM:

12.b

MAYOR PRO TEM GEORGE:

12.c

COUNCIL MEMBER BARNEICH:

12.d

COUNCIL MEMBER PAULDING:

12.e

COUNCIL MEMBER STORTON:

13.

COUNCIL COMMUNICATIONS

Mayor Ray Russom requested an item be brought back to Council regarding refunding appeal fees for vacation rental approvals to certain parties who were not able to be heard by the Planning Commission. Mayor Pro Tem George concurred. Mayor Ray Russom also stated that Arroyo Grande Public Art will be holding an event on Labor Day. 

Council Member Paulding requested the vacation rental discussion include a discussion on a possible moratorium.  

14.

CLOSED SESSION

None.

15.

ADJOURNMENT

There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at TIME.