CITY COUNCIL MEETING
AGENDA SUMMARY

Tuesday, September 26, 2023 at 5:00 P.m. - 10:00 P.m.

Hybrid City Council Chamber/Virtual Zoom Meeting

215 East Branch Street, Arroyo Grande

 

CLOSED SESSION MEETING 5:00 P.M.

REGULAR MEETING 6:00 P.M.

In person at:

Arroyo Grande City Council Chambers

215 E. Branch Street, Arroyo Grande, CA 93420

AND via Zoom at:

https://us02web.zoom.us/j/86752345420

Please click the link above to join the Zoom Meeting:

 

Webinar ID: 867 5234 5420

Or by Telephone:  [phone]

 

This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment  on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at . Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

 

CLOSED SESSION MEETING 5:00 P.M.

1.  CALL TO ORDER

2.  ROLL CALL   

3.  FLAG SALUTE

4.  PUBLIC COMMENT ON CLOSED SESSION ITEMS    

5.  CLOSED SESSION        

The City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:

a) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:

     Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case.

6.  ADJOURNMENT

 

REGULAR MEETING 6:00 P.M.

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1.

CALL TO ORDER

2.

ROLL CALL

3.

MOMENT OF REFLECTION

4.

FLAG SALUTE

5.

AGENDA REVIEW

5.a

Closed Session Announcements

City Attorney Rosen will announce any reportable action from the following:

September 26, 2023 Closed Session Meeting:

a) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case.

5.b

Ordinances read in title only

• Recommended Action:

  Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

6.

SPECIAL PRESENTATIONS

6.a

Honorary Proclamation Recognizing Domestic Violence Awareness Month

6.b

Honorary Proclamation Declaring Fire Prevention Week

6.c

Interim City Manager Communications

(ROBESON)

• Recommended Action:

  Receive correspondence/comments as presented by the Interim City Manager and Provide direction, as necessary.

7.

CITY COUNCIL REPORTS

7.a

MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)
2. Central Cost Blue Regional Recycled Water Authority Board
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other

7.b

MAYOR PRO TEM BARNEICH:

1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other

7.c

COUNCIL MEMBER GEORGE:

1. Five Cities Fire Authority
2. Tourism Business Improvement District Advisory Board
3. Visit SLO CAL Advisory Board
4. Other

7.d

COUNCIL MEMBER GUTHRIE:

1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other

7.e

COUNCIL MEMBER SECREST:

1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Arroyo Grande Business Meeting
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other 

8.

COMMUNITY COMMENTS AND SUGGESTIONS

This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment. 

• Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
• Or by Telephone: [phone]
  Press * 9 to “raise hand” for public comment

The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:

• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
• It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:

• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

9.

CONSENT AGENDA

The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a

Consideration of Cash Disbursement Ratification

(VALENTINE)

• Recommended Action:

  1) Ratify the attached listing of cash disbursements for the period of August 16 through August 31, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.b

Consideration of a Homeless Service Grant Agreement with 5Cities Homeless Coalition

(VALENTINE)

• Recommended Action:

  1) Review the proposal from 5CHC and authorize the Interim City Manager to execute a Grant Agreement between the City and 5CHC for Winter Shelter Support in the City subject to any, minor, technical, or non-substantive changes as approved by the Interim City Manager and City Attorney that effectuates City Council’s intent; 2) Make findings that approval of an agreement and expenditure of funds is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.c

Approval of Minutes

(MATSON)

• Recommended Action:

  Approve the minutes of the Regular City Council Meeting of September 12, 2023, as submitted.

9.d

Authorize Change Order No. 3 to Quincon, Inc. for Construction of the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project, PW 2020-08

(KAHN)

• Recommended Action:

  1) Authorize the City Manager to execute Change Order No. 3 with Quincon, Inc. for the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation project, 2) Approve a budget adjustment request in the amount of $51,662; and 3) Make findings that Caltrans, as lead agency, has determined that the project is categorically excluded from the requirements to prepare and Environmental Assessment (EA) or Environmental Impact Statement (EIS) under the National Environmental Policy Act (NEPA) pursuant to 23 CFR 771.117(d): activity (d)(13) covering bridge rehabilitation that avoids an adverse effect to historic properties under the National Historic Preservation Act

9.e

Consideration of Three Action Items for the Traffic Way Bridge Replacement Project 1) Adoption of Mitigated Negative Declaration; 2) Approve a Contract for Consulting Services with Hamner Jewell Associates; and 3) Approve a Program Supplement Agreement

(KAHN)

• Recommended Action:

  1) Adopt a Resolution adopting the Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program for the Traffic Way Bridge Replacement Project and instructing the City Clerk to file a Notice of Determination; 2) Approve and authorize the Mayor to execute City’s standard Professional Services Agreement for Consultant Services with Hamner Jewell Associates to provide Right-of-Way Services for the Traffic Way Bridge Replacement Project in substantially final form (subject to minor revisions as approved by the City Manager consistent with Council direction); and 3) Adopt a Resolution authorizing the Mayor to execute the Program Supplement Agreement No. F017 for Federal-Aid Project No. 05-5199F15 for the Traffic Way Bridge Replacement Project.

9.f

Monthly Water Supply and Demand Update

(KAHN)

• Recommended Action:

  Receive and file the Monthly Water Supply and Demand Update.

9.g

Consideration of a Consultant Services Agreement for Building Division Staff, Plan Review, and Inspection Services

(PEDROTTI)

• Recommended Action:

  1) Approve and authorize the Mayor to execute the Professional Services Agreement for Consultant Services for Building Division staff, plan review, and inspection services; 2) Make findings that the approval of a Professional Services Agreement for the contemplated services is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

10.

PUBLIC HEARINGS

10.a

Consider Introduction of Ordinance Updating Chapter 3.08 of the City’s Municipal Code, Purchasing System, Designate Dollar Thresholds for Awarding Contracts, and Consider Updated Purchasing Policies and Procedures Manual

(VALENTINE)

• Recommended Action:

  1) Introduce the Ordinance amending Arroyo Grande Municipal Code Chapter 3.08 of Title 3 to Update the City’s Purchasing System; 2) Adopt a Resolution designating dollar thresholds for awarding contracts; 3) Review a draft of the updated Purchasing Policies and Procedures Manual; and 4) Make findings that introducing a proposed Ordinance, adopting a Resolution designating dollar thresholds for awarding contracts, and reviewing the purchasing policies and procedures manual is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

11.

OLD BUSINESS

None.

12.

NEW BUSINESS

12.a

Consider Introduction of Tally Ho Road Speed Limit Reduction Ordinance

(KAHN)

• Recommended Action:

  1) Waive the first reading and introduce for reading by title only an ordinance authorizing a speed limit reduction on Tally Ho Road between James Way and Highway 227 from 35 mph to 30 mph’ and 2) Make findings that the speed limit adjustment is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Other than the replacement of existing street signs, there is no additional physical alteration or construction associated with this action, and this speed adjustment is not anticipated to alter traffic patterns other than to reduce speed.

12.b

Discussion of SLOCOG Supplemental Funding Efforts

(KAHN)

• Recommended Action:

  Receive an update, discuss, and provide feedback to Councilmember Guthrie for the SLOCOG Board of Directors

13.

COUNCIL COMMUNICATIONS

Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14.

ADJOURNMENT

 

All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.